Quick Reference
Updated Jun 04, 2026
Status Meanings
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Understanding what each status means helps you work with the system more effectively.
Book Statuses
| Status | What it means | Can it be borrowed? |
|---|---|---|
| Available | On the shelf, ready to be borrowed | Yes |
| Checked Out | Currently borrowed by someone | No -- they need to return it first |
| On Hold | Reserved and set aside for someone | No -- it's waiting to be picked up |
| In Repair | Returned damaged, being fixed | No -- wait until it's repaired |
| Withdrawn | Removed from the collection (lost, old, or deaccessioned) | No -- it's no longer in the collection |
Fine Statuses
| Status | What it means | Does it block borrowing? |
|---|---|---|
| Outstanding | Full amount is still owed | Yes |
| Partially Paid | Some money has been paid, but there is still a balance | Yes |
| Paid | Fully paid | No |
| Waived | Fine was forgiven by a librarian | No |
Hold Statuses
| Status | What it means |
|---|---|
| Pending | Waiting for a copy to become available |
| Ready | A copy is set aside and waiting for pickup (usually 3 days to pick up) |
| Expired | The borrower did not pick up the book in time |
| Fulfilled | The borrower picked up and checked out the book |
| Cancelled | The hold was cancelled |
Purchase Order Statuses
| Status | What it means | Effect on budget |
|---|---|---|
| Draft | Being prepared, can still be edited | None |
| Submitted | Sent for approval | None |
| Approved | Approved by an authorized person | Budget is reserved (encumbered) |
| Received | Materials have arrived and are added to the catalog | Reserved budget becomes "spent" |
| Cancelled | Cancelled at any stage | Reserved budget is released |
Enrollment Statuses
| Status | What it means | Can they borrow? |
|---|---|---|
| Active | Currently enrolled | Yes |
| Graduated | Has graduated | No |
| Dropped | Dropped from enrollment | No |
| Transferred | Transferred to another school | No |
| On Leave | Currently on leave of absence | No |
Book Condition
| Condition | What it means |
|---|---|
| New | Brand new book |
| Good | Normal wear, still in good shape |
| Fair | Noticeable wear but still usable |
| Damaged | Needs repair before it can be used again |
| Lost | The book has been lost |
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