Common Borrowing Rule Examples

Here are some common setups Philippine schools use for their borrowing rules. You can use these as a guide when setting up your own.

Example 1: Simple Setup (Small School)

One rule for everyone:

• Loan period: 7 days
• Maximum books: 3
• Maximum renewals: 2
• Daily fine rate: PHP 5.00
• Grace period: 1 day
• Maximum fine: PHP 100.00
• Replacement fee: PHP 500.00

Example 2: Separate Rules for Students and Teachers

Student rule:

• Loan period: 7 days
• Maximum books: 3
• Maximum renewals: 2
• Daily fine rate: PHP 5.00
• Grace period: 1 day
• Maximum fine: PHP 50.00
• Replacement fee: PHP 500.00

Teacher rule:

• Loan period: 30 days
• Maximum books: 10
• Maximum renewals: 5
• Daily fine rate: PHP 0.00 (no fines for teachers)
• Grace period: 0 days
• Maximum fine: PHP 0.00
• Replacement fee: PHP 500.00

Example 3: Different Rules by Material Type

Regular books:

• Loan period: 7 days
• Maximum books: 3

Periodicals (magazines, journals):

• Loan period: 3 days
• Maximum books: 2
• Daily fine rate: PHP 10.00

Reference materials (encyclopedias, dictionaries):

• Loan period: 1 day (overnight only)
• Maximum books: 1
• Maximum renewals: 0 (no renewals)
• Daily fine rate: PHP 50.00

Example 4: No Fines at All

Some schools choose not to charge fines:

• Daily fine rate: PHP 0.00
• Maximum fine: PHP 0.00
• Replacement fee: PHP 500.00 (still charge for lost books)

With this setup, students are never charged for late returns, but they are still charged if they lose a book.

Example 5: Different Rules per Campus

If your school has an Elementary campus and a High School campus:

Elementary campus:

• Loan period: 5 days
• Maximum books: 2

High School campus:

• Loan period: 14 days
• Maximum books: 5

Example 6: Grade-Specific Rules

Lower grades (Grades 1-3):

• Loan period: 5 days
• Maximum books: 2

Upper grades (Grades 4-6):

• Loan period: 7 days
• Maximum books: 3

High School (Grades 7-12):

• Loan period: 14 days
• Maximum books: 5